Top 10 Reasons Businesses Install Access Control Systems

Top 10 Reasons Businesses Install Access Control Systems

Top 10 factors driving the need for access control

What business leaders say is behind their decision to implement a physical access control system.

Access Control Systems

Why is access control so important today?

Ever wonder what a PAC is – and why you hear the term so often these days?

What is behind the increased demand for physical access control systems (PACS), and why are so many businesses choosing this security solution? Here’s what market researchers and business executives say.

Overview: physical access control systems

Physical access control is a security measure that enables businesses to authenticate the personnel accessing their physical infrastructure. Authentication can come in various types, including; card-based readers such as proximity and smart cards, biometric readers, mobile pass, and electronic locks and software.  

Securing a location, such as a building, parking lot, or office space, is known as physical access control. A physical access control system (PACS) helps organizations oversee and enforce physical security and shields areas of a building or facility from unauthorized access.

The benefit? Controlling access to physical spaces helps organizations minimize risks and protect people and property.

But why is access control such a hot topic? And what are some of the reasons businesses of all sizes are taking steps to ensure access control is part of their overall security plan?

Market researchers weigh in on the increased demand for access control

The physical access control systems market is experiencing significant growth in the US and globally. Polaris Market Research expects a 10.2% CAGR from 2021 – 2030, with the United States claiming the largest market share.

Researchers cite common factors fueling the demand for PACS equipment and software, including:

  • Surging need for privacy and enhanced security
  • Decreased cost and availability of equipment, especially biometric
  • Convergence of cyber and physical security
  • Increased demand and complexity of monitoring remote and fluid workforce
  • Intensified adoption of cloud-based communication
  • Enhanced efficiency and automation of security systems due to IoT secure data exchange and smart device connection

[Research sources: modorintelligence.com, polarismarketresearch.com, factmr.com]

So, researchers agree the physical access control system market is booming – but why are business leaders so interested in PACS? And, what is driving the increased implementation of PACS by organizations of all sizes?

Top reasons businesses implemented physical access control systems

Business leaders today face many challenges. Security concerns are usually at or near the top of the list when asked what keeps them up at night. So the rapid rise in the popularity of access control systems as part of a unified security plan makes perfect sense due to the proven capabilities of risk mitigation from unauthorized access.

But we wanted to dive a little deeper. Here’s a list of the most common reasons executives cited for implementing an access control platform to enhance protection for their people and property:

  1. Rising Security Threats

    The world is witnessing increased security threats, including terrorism, workplace violence, theft, vandalism, and unauthorized access, which pose significant risks to the safety of employees, visitors, and organizational assets. Business leaders recognize the need to tackle these threats proactively.

  2. Increased Security Awareness & Apprehension

    The general public, including employees and customers, has become more aware and concerned about security. Organizational leaders address these concerns by demonstrating a commitment to providing a secure environment through effective access control measures.

  3. Regulatory & Insurance Compliance

    Many regulatory bodies and insurance providers require businesses to implement adequate security measures, including access control systems. Compliance with regulations such as HIPAA (healthcare), PCI DSS (financial services), or data protection laws necessitates robust access control measures to protect sensitive information and maintain privacy. Failure to comply with these requirements can lead to penalties, higher insurance premiums, or denial of coverage.

  4. Intellectual Property Protection

    Businesses possess valuable intellectual property, proprietary information, and sensitive data that need protection. Unauthorized access or breaches can lead to financial loss, reputational damage, and compromised competitive advantage. Access control systems help safeguard these valuable assets by restricting access to sensitive areas and data storage, thus mitigating risk.

  5. Workplace Safety and Peace of Mind

    Maintaining a safe work environment is crucial for employee well-being, productivity, and morale. Access control systems help mitigate risks associated with internal threats, such as workplace violence, by restricting access to certain areas and enabling prompt identification and response to incidents, providing an additional layer of defense against potential threats.

  6. Data Security and Privacy

    In today’s digital age, protecting digital assets and data is crucial. Unauthorized physical access to server rooms, data centers, or network infrastructure can lead to data breaches, unauthorized system changes, or disruptions. Access control prevents unauthorized personnel from entering areas where critical IT infrastructure resides.

  7. Operational Efficiency

    Access control systems provide businesses with efficient and streamlined management of access permissions. Automation and centralized control reduce administrative overheads associated with managing physical keys, rekeying, and manual access control processes. This increased efficiency helps organizations increase productivity and reduce costs.

  8. Reduction in the High Cost of Security Breaches

    Security breaches can have severe financial implications for businesses. Incidents such as theft, property damage, legal consequences, and reputational damage can result in significant financial losses. Implementing robust access control systems can help prevent or minimize these risks.

  9. Adaptation to Evolving Work Environments

    Modern work environments are evolving, with remote work, flexible schedules, and shared workspaces becoming more common. Managing access rights and ensuring the security of individuals in such dynamic environments necessitates more sophisticated and accommodating solutions, such as cloud-based access control systems.

  10. Technological Advancements

    Evolving technology is a multi-faceted factor for many business leaders. First, the technology advancement for access control systems has advanced significantly, offering innovative features like biometric authentication, mobile credentials, cloud-based management, and integration with other security systems.

    This advanced technology also makes access control systems more widely available and affordable for organizations of all sizes. Businesses recognize the potential benefits of adopting these technologies to enhance security and adapt to changing needs.

    On the other hand, the potential for threats has evolved with technological advancement. Cyber attacks, data breaches, and unauthorized access through hacking or credential theft have become significant concerns that can be addressed with effective access control measures.

In summary, businesses are looking for better ways to control access to buildings and facilities to address the evolving security landscape, protect their people and property, comply with regulations, and mitigate risks associated with physical and data security.

Recognizing the need for a holistic security approach, business leaders are integrating access control systems into their overall security strategy alongside video surveillance, intrusion detection, visitor management, and emergency response systems.

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About PHDTech

PHDTech: Smarter Telecom & Security. 

PHDTech provides cloud-based VoIP and Commercial Security Solutions that help businesses harness the full power of technology to scale profitably, efficiently, and securely. PHDTech’s innovative solutions include VoIP & Business Telecom, Business Video Surveillance, Visitor Management, Access Controls, and Structured Cabling.

Looking for the right
access control solution for your business?

Schedule your Complimentary Vulnerabilities Analysis today.

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16 Benefits of Access Control Systems for SMBs

Access Control for Small to Medium-Sized Businesses

16 Benefits of Access Control Systems

Physical Access Control Systems

Can your business benefit?

An essential component of physical security, cloud-based access control systems have emerged as a preferred way to manage access to physical places for SMBs and organizations of all sizes needing to protect their people and property.

Physical access control systems (PACS) offer a range of benefits, from improved security to increased convenience and cost savings. This article will explore 16 ways SMBs benefit from cloud-based, physical access control systems.

16 benefits of cloud-based access control for small to medium-sized businesses

  1. Improved Security

    Access control systems enable businesses to restrict access to their buildings or areas within their buildings to authorized personnel only. This helps prevent unauthorized entry to protected or sensitive areas and provides real-time monitoring of access events, allowing facility managers to quickly identify and respond to potential security threats.

  2. Enhanced Workplace Safety

    Access control systems help ensure the safety of employees, visitors, and customers by keeping people in the places they are supposed to be – and not in others. Businesses use these systems to control access to hazardous areas, limit access during emergencies, and minimize risks of workplace violence or threats such as active shooter incidents.

  3. Reduced Theft, Vandalism, and Trespassing

    Internal theft is a significant global issue estimated to cost companies $2.9 trillion annually, with 33% of corporate bankruptcies in the United States* linked to employee theft. Vandalism and trespassing also cause significant damage to businesses, both in financial and business interruption costs. Deploying physical access control mechanisms that restrict access to unauthorized individuals helps reduce the likelihood of these events and mitigate economic damages.

  4. More Flexibility

    Modern physical access control systems feature an open-API design that can be managed remotely with new functionality added anywhere, anytime. This flexibility is essential for businesses with multiple locations or distributed workforces.

  5. Cost Savings

    Access control systems can be more cost-effective than traditional lock and key systems, as they eliminate the need for frequent rekeying and can reduce the cost of lost keys. In addition, cloud-based access control systems can be more cost-effective than on-premise systems, as they eliminate the need for costly hardware and software upgrades.

  6. Scalability

    Physical access control systems can easily scale to accommodate changes in the size of a business or its workforce. This important benefit makes them an ideal choice for growing SMBs that need a flexible solution.

  1. Convenience

    Building access control systems offer greater convenience for employees, as they can use their keycards, fobs, smartphones, or other mobile devices to access the building, campus, or any authorized areas. This built-in convenience of electronic access control eliminates the need for employees to carry physical keys.

  1. Greater Visibility

    Cloud-based access control systems give facility managers greater visibility into who comes and goes and all access events, enabling them to identify potential security threats and respond quickly.

  1. Prevent Data Breaches

    Sensitive data such as financial records, client data, personnel records, and health information are often stored on company-owned servers. Restricting access to these IT rooms to trusted, authorized personnel help mitigate the risks of data breaches and theft.

  1. Deeper Analytics & Reporting

    Detailed reports and audit trails provided by access control systems allow businesses to track access events, monitor employee activity, and investigate security incidents providing valuable information for business optimization practices, compliance, and security investigations.

  1. Customization

    Cloud-based access control systems are deeply customizable to meet the unique needs of a business. This customization capability includes setting access rules, creating access groups, defining access schedules, and more.

  1. Improved Compliance

    Access control systems can help businesses comply with regulatory and insurance requirements related to building security and control of unauthorized access.

  1. Increased Accountability

    Access control systems provide businesses with an audit trail of access events, enabling them to track who has entered or exited the building or restricted areas. This can help increase accountability and reduce the risk of internal theft or security breaches.

  2. Integration with Other Systems

    Cloud-based access control systems with intelligent software enable seamless integration with other security systems, such as video surveillance and intrusion detection, as well as smart building technologies. The auto-update features and seamless integration with other security systems help bridge the gap between physical and cybersecurity for a holistic security solution.

  3. Peace of Mind

    Modern access control systems can provide business owners, managers, and employees peace of mind. They offer a reliable and secure solution for managing access to physical buildings and campuses, reducing the risk of unauthorized access or security breaches, and providing a sense of workplace security that enhances satisfaction, retention, and productivity.

  4. Higher ROI on Security Spend

    And last but certainly not least, SMBs can achieve higher ROI on security investments in multiple ways. Modern access control systems are cloud-based, eliminating costly on-premise hardware expenditures and maintenance costs. Physical access control systems are typically provided on a subscription-type service, including software upgrades with robust encryption that keeps your access control system secure, thus reducing costly security breaches or incidents, which can have a significant financial impact on the business.

In conclusion, cloud-based access control systems offer a range of benefits for SMBs, from improved security to increased convenience and cost savings. These systems are a worthwhile investment for businesses looking to enhance the security and safety of their physical buildings and campuses, in addition to increasing employee satisfaction and productivity. With advanced analytics, customization, and scalability, cloud-based physical access control systems can provide SMBs with the tools they need to manage access events and ensure the safety of their employees, customers, and assets.

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About PHDTech

PHDTech: Smarter Telecom & Security. 

PHDTech provides cloud-based VoIP and Commercial Security Solutions that help businesses harness the full power of technology to scale profitably, efficiently, and securely. PHDTech’s innovative solutions include VoIP & Business Telecom, Business Video Surveillance, Visitor Management, Access Controls, and Structured Cabling.

Looking for the right
access control solution for your business?

Schedule your Complimentary Vulnerabilities Analysis today. 

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What is Physical Access Control?

Building Security:

What is Physical Access Control?

Access Control Systems Explained

Can controlling door access reduce workplace violence and decrease theft and vandalism?

The increase in active shooting incidents and violence from intrusions raise nationwide concerns for businesses. The U.S. Department of Justice (DOJ) released its latest report for incidents involving active shooters, showing that the increase in casualties from such events in 2022 was higher than in the last four years.

A study by the University of North Carolina found that controlling door access can help reduce workplace violence by up to 90%.

The Security Industry Association also found that access control systems are commercial buildings’ most used security technology to reduce internal and external theft and vandalism effectively.

What are Access Control Systems?

Access control systems for commercial use are security solutions designed to regulate and manage access to physical buildings or areas within facilities. They utilize various technologies and mechanisms to ensure that only authorized individuals are granted entry while preventing unauthorized access.

Access control systems typically consist of several components working together to control and monitor access. These components may include:

  1. Credentials:  Credentials are used to verify and authenticate the identity of individuals seeking access. Common types of credentials include access cards, key fobs, biometric data (such as fingerprints or facial recognition), or mobile credentials stored on smartphones.

  2. Readers: Readers are devices installed at entry points and responsible for reading the credentials presented by individuals. They can be mobile authentication devices, card readers, proximity readers, or biometric scanners, depending on the type of credentials used.

  3. Locking Mechanisms: Locking mechanisms physically secure doors, gates, turnstiles, or other entry points. They can include electric strikes, magnetic locks, or motorized locks controlled by the access control system.

  4. Door Status Monitors: Door status monitors include sensors at an opening to report the status of a door and the conditions present when it is opened. Monitoring these conditions allows the access control platform to inform an administrator when an unauthorized entry may have occurred or when a door has been propped open.

  5. Access Control Software: Access control software acts as the central management system for the access control system. It allows administrators to define access rules, manage user credentials, generate reports, and monitor real-time access events. This software is typically installed on a dedicated server or hosted in the cloud, as is the case with a modern access control platform.

Benefits of an Access Control System

As more organizations bring people back into the office, keeping the workplace safe and protecting assets is top of mind for business leaders. In addition to enhancing security, access control systems also provide peace of mind and a sense of security in their workplace, increasing productivity.

Modern access control platforms also provide organizations with more control and flexibility over all internal traffic, provide audit trails and deep reporting, and have the ability to integrate with other security components of an integrated physical security system.

Read this quick guide for a detailed look at the benefits of access control systems. [insert a link to next blog- benefits of access control systems for SMBs)

Access control systems – the first line of defense in an integrated physical security strategy

Additionally, access control systems are just one component of a comprehensive security solution, and organizations should take a holistic approach to security to ensure that all areas are adequately addressed.

An integrated physical security strategy for commercial buildings involves combining multiple components to create a comprehensive and layered approach to security. Critical components typically included in an integrated physical security strategy for commercial buildings include:

  • Access Control Systems
  • Video Surveillance / CCTV
  • Intrusion Detection Systems
  • Alarm Systems
  • Perimeter Security
  • Visitor Management Systems

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About PHDTech

PHDTech: Smarter Telecom & Security. 

PHDTech provides cloud-based VoIP and Commercial Security Solutions that help businesses harness the full power of technology to scale profitably, efficiently, and securely. PHDTech’s innovative solutions include VoIP & Business Telecom, Business Video Surveillance, Visitor Management, Access Controls, and Structured Cabling.

Looking for the right
access control solution for your business?

Schedule your Complimentary Vulnerabilities Analysis today.

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